This Applicant Privacy Notice (“Applicant Notice”) informs Canadian job applicants of AXIS Capital Holdings Limited and any of its affiliates (the “Company” or “we” or “us”) of the categories of personal information we collect and the purposes for which we use such personal information (“Applicant Personal Information”) through our career page (the “Site”), including directly through a recruiter and to facilitate the processing of job applications. This Applicant Notice should be read in association with all other terms that govern the Site and shall supplant other applicable company privacy notices
I. COLLECTION AND USE OF PERSONAL INFORMATION
The Company may collect, use, and disclose Applicant Personal Information for business purposes consistent with applicable laws. Where the Company discloses Applicant Personal Information to authorized employees, administrators, affiliates, vendors, service providers or other third parties, it does so for the same business purposes as described below and, where appropriate, requires that such parties maintain both its confidentiality and the appropriate systems and processes to ensure your information’s security and protection.
We may collect and use the following categories of Applicant Personal Information about you to manage your application:
Types of information we may collect
Personal identifiers include: your name, age, home address, postal code, telephone/cellphone numbers, email address, and social insurance number (“SIN”), passport number, driver’s license insurance policy number, education, employment and employment history, and information necessary for the administration of payroll.
Internet or other electronic network activity information such as personal information you transmit or that is automatically generated by your use of a connected device.
Geolocation data such as geographic location inferred from your device IP address.
Professional or employment-related information such as education history, awards, qualifications, certificates, licenses, and any other information you choose to provide in your resumes and/or applications.
Non-public education information such as school(s) attended, grades, transcripts, records of attendance, disciplinary records, and other information relating to your education.
Why we collect and use it
We regularly collect, use, disclose and retain employee personal information about job applicants in order to provide them with employment opportunities. In order that all individuals are fully informed, we are outlining the purposes for which the Company may collect, use, disclose and retain employee personal information.
The purposes for which the Company may collect, use, disclose and retain personal information about individuals may include:
The collection of employee personal information will be limited to that which is necessary for the purposes identified by the Company. Information shall be collected by fair and lawful means.
What kind of personal information is collected and from where?
The employee Personal Information collected by the Company about you as an individual, as applicable, may include, but is not limited to:
The Company may gather employee personal information about you from a number of sources including:
Consenting to the Collection, Use and Disclosure of Personal Information
The knowledge and consent of an individual is required for the collection, use, or disclosure of employee personal information, except where otherwise not required under applicable privacy legislation. When you applied for or accepted an employment or contracting arrangement, you were understood to have provided the Company with your implied consent to the Company's collection, use, disclosure and retention of your employee personal information for the purposes identified to you under this Policy.
You may withdraw your consent at any time upon providing reasonable notice, subject to any statutory or contractual exceptions or restrictions. You should contact the Company for more information.
In the normal course of providing employment, the Company will collect, use and/or disclose employee personal information where the collection, use and/or disclosure is reasonable for the purposes of establishing, managing, or terminating the employment relationship between The Company and the employee.
While the Company will maintain strict security safeguards, you understand that some of your employee personal information may be located in other provinces of Canada and in other countries in the normal course of our business and is therefore subject to the laws of those jurisdictions. It is possible that your employee personal information could be disclosed to other government entities under a lawful order made in those jurisdictions.
II. DATA RETENTION
The Company may retain or remove Applicant Personal Information consistent with the Company’s data retention obligations and policies, and any applicable legal or regulatory obligations or for the period of time permitted by applicable provincial and/or federal laws. The Applicant Personal Information you provide may be retained and used to consider whether your skills are suitable for other opportunities with the Company.
Your Access to and Control Over Information
Except as required by law, we will cease the use or disclosure of your Applicant Personal Information in accordance with your instructions as soon as practicable. You can do the following at any time by contacting our Privacy Officer (details below):
In each of the foregoing cases, we will make all reasonable efforts to promptly honour your request.
We may request specific information from you to help us confirm your identity and your right to access, and to provide you with the Personal Information that we hold about you or make your requested changes. Applicable law may allow or require us to refuse to provide you with access to some or all of the Personal Information that we hold about you, or we may have destroyed, erased, or made your Personal Information anonymous in accordance with our record retention obligations and practices. If we cannot provide you with access to your Personal Information, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
III. CHANGE IN STATEMENT
We reserve the right to amend this Applicant Notice at any time without advance notice in order to address future developments of Company, the Site or changes in industry or legal trends. We will post the revised Notice on the Site. Any changes will become effective upon the posting of the revised Applicant Notice on the Site. By continuing to use the Site following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Notice, in whole or part, you can choose to not continue to use the Site.
How to Contact Us
Please address all inquiries, requests, and other communications regarding your personal information or this Privacy Notice to:
Contact: Data Protection Officer
Published: 25 October 2023 v2.0